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How to Forward Gmail email to Microsoft Outlook and Outlook Express
Added July 23rd, 2007

Access Gmail Account:

To enable a web based email account to “Forward” the emails to be viewed in Outlook OR Outlook Express, the following steps have to be taken up:

Instructions for Outlook, the following steps are followed:

  • Within Outlook, go to Toolsà E-mail Accounts
  • Select “Add a new e-mail account” option (the radio button) and click on Next
  • Select “POP3” Server Type and click on Next
  • Under the Internet E-mail settings (POP3) account Window, enter the following information:
    • For User Information:
    • Enter your full name and the Gmail E-mail address that you want to be forwarded.
    • For Logon Information:
      Enter the User Name (full Gmail address) and Password that is used by the E-mail address (entered above)
    • For Server Information:
      Enter the incoming mail server name (POP3): something like pop.gmail.com
      Enter the outgoing mail server name (SMTP): something like smtp.gmail.com
      For example if your domain is xyz.com, the above entries would be pop.xyz.com OR xyz.com and smtp.xyz.com OR xyz.com.

Please check with your ISP, IT admin (if within a company) or the Mail Hosting Provider to verify the above settings and the PORT numbers.

  • Click the “More Settings” Button, then click on the “Outgoing Server” tab

Ensure that the “My outgoing server (SMTP) requires authentication” checkbox is Checked.

In addition, check the radio button that says “Use same settings as my incoming mail server”.

  • Click on the “Advanced” tab
    • Ensure that the Incoming server (POP3) Server Port Number is set at 995 and
    • Ensure that the Outgoing server (SMTP) Server Port Number is set at 465.
    • Check the box “Leave a copy of messages on Server” if you need a copy of the email messages to be left in the server.
    • Ensure that “This server requires a secure connection (SSL)” is Checked for Outgoing and Incoming server
    • No other checkboxes or radio buttons need to be checked.
  • Click “OK” to return to the Internet E-mail settings (POP3) account Window
  • Click on “Test Account Settings” to ensure that the settings work correctly.
  • Click on “Next” and “Finish” to complete the settings.

If the above settings do not work, please contact your ISP to obtain any information that has changed.

The changes can be:

  • The Incoming server (POP3) Server Port Number
  • The Outgoing server (SMTP) Server Port Number
  • Enter the incoming mail server name (POP3)
  • Enter the outgoing mail server name (SMTP) OR any of the Security settings.

 

Instructions for Outlook Express, the following steps are followed:

  • Go To Tools Accounts
  • Click on Add button and select Mail
  • Enter your name under “Display Name:” and Click Next
  • Enter the email address of the account you want to use in OE under “E-mail Address:” and Click Next.

In the “E-mail Server Names” Window:

  • Ensure that the field “My incoming mail server is a” POP3 server
  • Enter the incoming mail server name (POP3): something like pop.gmail.com
  • Enter the outgoing mail server name (SMTP): something like smtp.gmail.com
  • For example if your domain is xyz.com, the above entries would be pop.xyz.com OR xyz.com and smtp.xyz.com OR xyz.com.
  • Please check with your ISP, IT admin (if within a company) or the Mail Hosting Provider to verify the above settings and the PORT numbers.

And Click on Next

In the “Internet Mail Logon” Window:

  • Enter the Account name and Password for the email address entered above
  • Check with your ISP if you have to check “Log on using Secure Password Authentication (SPA)

And Click on Next

  • Click on “Finish” to complete the account settings.

In the “Internet Accounts” Window:

  • Click on the email Account created and click on the “Properties” button.
    • Click on the “Advanced” tab
      • Ensure that the Incoming server (POP3) Server Port Number is set at 995
      • Ensure that the Outgoing server (SMTP) Server Port Number is set at 465.
      • Ensure that “This server requires a secure connection (SSL)” is Checked for Outgoing and Incoming server
      • Check the box “Leave a copy of messages on Server” if you need a copy of the email messages to be left in the server.
    • Click on the “Servers” tab
      • Ensure that the checkbox against “My Server requires authentication” is Checked
    • No other checkboxes or radio buttons need to be checked.

If the above settings do not work, please contact your ISP to obtain any information that has changed.