Also see how to forward web-based email to MS Outlook Express

How to Forward web based email to Outlook
Added July 23rd, 2007

To enable a web based email account to “Forward” the emails to be viewed in Outlook OR Outlook Express, the following steps have to be taken:

General Instructions for Outlook, the following steps are followed:

• Within Outlook, go to Toolsà E-mail Accounts
• Select “Add a new e-mail account” option (the radio button) and click on Next
• Select “POP3” Server Type and click on Next
• Under the Internet E-mail settings (POP3) account Window, enter the following information:

  For User Information:

  Enter your name and the E-mail address that you want to be forwarded

For Logon Information:

Enter the User Name and Password that is used by the E-mail address (entered above)

For Server Information:

Enter the incoming mail server name (POP3): something like pop.yourdomain.com OR mail.yourdomain.com

Enter the outgoing mail server name (SMTP): something like smtp. yourdomain.com OR mail.yourdomain.com

For example if your domain is xyz.com, the above entries would be pop.xyz.com and smtp.xyz.com

Please check with your ISP, IT admin (if within a company) or the Mail Hosting Provider to verify the above settings and the PORT numbers.

• Click the “More Settings” Button, then click on the “Outgoing Server” tab

Ensure that the “My outgoing server (SMTP) requires authentication” checkbox is Checked.

In addition, check the radio button that says “Use same settings as my incoming mail server”.

• Click on the “Advanced” tab
  • Ensure that the Incoming server (POP3) Server Port Number is set at 110 and
  • Ensure that the Outgoing server (SMTP) Server Port Number is set at 25.
  • Check the box “Leave a copy of messages on Server” if you need a copy of the email messages to be left in the server.
  • No other checkboxes or radio buttons need to be checked.
• Click “OK” to return to the Internet E-mail settings (POP3) account Window
• Click on “Test Account Settings” to ensure that the settings work correctly.
• Click on “Next” and “Finish” to complete the settings.

If the above settings do not work, please contact your ISP to obtain any information that has changed.

The changes can be:

• The Incoming server (POP3) Server Port Number
• The Outgoing server (SMTP) Server Port Number
• Enter the incoming mail server name (POP3)
• Enter the outgoing mail server name (SMTP) OR any of the Security settings.